The HR department at the National Heritage Academies has cut its audit time by more than 50%
Proof is now here that HR, with the appropriate strategy in place, can reduce the time taken when conducting compliance audits. The National Heritage Academies, a public charter school management company, has experienced significant benefits—including reducing its audit time by 54%—following the implementation of a document management solution provided by ImageSoft. Like most HR departments, the People Services department at the National Heritage Academies (NHA) was inundated with content pertaining to employees and job applicants, but lacked a central location for managing and storing the information. Instead, files were saved in multiple formats and places throughout the department. That made locating a document no easy task and presented an even greater challenge when preparing for compliance audits.
Document security posed another problem. With no central repository for storing and securing files, there was no way to manage or track who had access to personnel records. However, with the addition of this document management solution, NHA could resolve the contentious issue of document security. The system is easily configurable to set up controlled document access and views for those you wish to grant access to. It also has the ability to track who has accessed a document and to note any changes made to the document by that person. The system’s built-in security features allow you to control user and group access. You have complete control over who can access the information and exactly what they can do with it.
Other benefits included giving HR accessibility to records from remote locations, and greatly reducing the time and labour needed to prepare for audits. Moreover, the company was undergoing major expansion but did not need to hire additional staff.
Paul Arkwright
Publisher
